A preschool which has been rated 'inadequate' after previously being 'outstanding' is confident it will bounce back quickly from the inspection, which its manager describes as a 'major blow'.
The preschool's manager Lucinda Tongue said one of the committee members was so devastated at what led to the downgrade that they resigned.
Ofsted inspected Bottesford Preschool on Barkestone Lane, Bottesford on January 5.
The preschool is a full day care for mixed children aged between two-and-four-years-old, with 33 on its roll.
Inspectors rated personal development and leadership and management as 'inadequate', with quality of education and behaviour and attitudes rated 'good', giving a rating of 'inadequate' overall.
The preschool is charity-based and run by volunteer committee members, and each member must have a DBS and EY2 form completed and approved by Ofsted before accessing the committee.
And according to the preschool, although all DBS forms were in place, two EY2 forms, registration documents, were missing.
The report said: "Children's safety and welfare are compromised, as the provider has not provided Ofsted with information about all persons on the management committee in a timely manner.
"Therefore, the suitability of these persons has not been established.
"These committee members take an active part in the running of the preschool, and this puts children at risk."
The preschool's manager said one of the committee members was so devastated, they left their position.
From the date of inspection, the preschool was given a week to provide Ofsted with the necessary information, which the preschool's manager claims has happened.
Speaking to Nottinghamshire Live, manager Lucinda Tongue said: "It's a major blow to everyone, but we've got to pick ourselves back up now.
"We're now just waiting for them to come back in, which will be within six months, so we can get back where we belong.
"It's just a really bad situation of misunderstanding and a lack of communication.
"Volunteers have been working so hard to maintain the charity, as funding alone isn't enough to keep us going."
Ms Tongue explained why she think the forms were not filled out.
She said: "I think everything got lost in the ether, Ofsted said they emailed committee members who had not filled in their forms properly, but towards the end of 2019 and into 2020, the Ofsted website crashed so we didn't get those emails.
"Then Covid struck and we went into Covid mode, things were shut down and it was intense when we got back, and Ofsted people were moved into Covid admin.
"The rating is nothing to do with the setting, safeguarding or education."
A letter was sent out to parents by Ms Tongue to reassure them.
It read: "This doesn't excuse the lack of paperwork and it is my job to check all forms are in place and the ultimate responsibility remains firmly at my door.
"I can only apologise profusely and assure you that everything has now been rectified.
"I must stress the education of your children has never been affected and the safety of the children has never been at risk.
"Throughout the period that committee members have been without their EY2 forms, no-one has had access to the children apart from staff as we've been operating under Covid rules."
Ms Tongue says the preschool has already received a number of positive comments from parents.
The report was positive about other areas.
The recent Ofsted report states: "Parents comment positively about their children's experiences in the preschool, and say staff support them.
"Staff actively promote children's positive behaviour, and staff find out about children's experiences at home to broaden the experiences children receive in the preschool.
"The manager and staff deliver the curriculum effectively to encourage development, and they work closely with parents and other professionals to support children with special educational needs and disabilities."
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